Before the first
day on site.

Describe the intended use, users, rooms, approximate area and the changes you want to make.

Gather available drawings, surveys, photographs and property or building-management information. Identify what still needs professional verification.

Separate design, engineering, procurement, execution and approval responsibilities. Identify client-supplied items and exclusions.

Discuss priorities, allowances and a change process. A precise price depends on the agreed scope and available design information.

Discuss occupied areas, deliveries, storage, protection and the building’s permitted working arrangements with the responsible parties.

Confirm which permissions, specialist inputs and technical sign-offs apply, and who is responsible for obtaining them.

Identify decisions, samples and items with lead times. Agree how substitutions are reviewed before orders are placed.

Discuss inspections, outstanding-item close-out, required handover records and any contract-specific aftercare or warranties.